Job Opportunities

Philadelphia Theatre Company
Major Gifts Officer
Reports to the Director of Development
Posting date: 8/31/2023

Description:

Philadelphia Theatre Company (PTC) is seeking a full-time Major Gifts Officer to join the Development team of three full-time individuals. The Major Gifts Officer works closely with the Director of Development for the strategic development and implementation of a fundraising plan to increase major giving at PTC. The Major Gifts Officer is responsible for a portfolio of individual donors and prospects focusing on cultivating major gifts of $25,000 and greater. They will serve alongside a Development team focused on securing gifts for the Annual Fund, Special Events, and Capital initiatives. In 2023, PTC worked with a consultant to analyze its fundraising capacity. A robust analysis of PTC’s current and past support base led to a recommendation for this growth position for the department. This position is an excellent opportunity to prepare for future roles in arts administration and development leadership.

Duties and Responsibilities:

Embrace and uphold Philadelphia Theatre Company’s commitment to its values of

Diversity, Equity, Inclusion, and Accessibility (DEI&A), actively participating in DEI&A

committees dedicated to specific activities related to these values.

Serve as a front-line gift officer securing annual, major, and planned gifts from an assigned portfolio of 80-100 donors with a gift capacity of $25,000 or greater.
Participate in the screening process of major donor prospects. Identify, qualify, cultivate, solicit, and steward individuals with the capacity and interest to make five and six-figure commitments to Philadelphia Theatre Company.
Lead discovery and prospect engagement activity for assigned donors with the goals of increasing contributed revenue, expanding the prospect pool, and growing the donor base to reflect the diversity and capacity of PTC’s audiences.
Advance prospective and current donor relationships through personal contact and achieve personal fundraising activity goals monthly, quarterly, and annually. Activities include one-on-one donor meetings; contact via calls, emails, and letters; and attendance at PTC performances, readings, gala, and donor engagement events.
Write gift proposals for assigned prospects.
Develop and implement compelling plans for major gift stewardship and assist in executing strategic opportunities (programs, performances) designed to advance relationships with prospects, donors, and key volunteers.
Work with the Director of Development to identify and target critical gaps among prospect segments with promising fundraising potential.
Maintain donor records and moves management records in Tessitura. Write detailed cultivation and solicitation strategies for prospects. Follow all procedures so that donor files are up-to-date.
Attend PTC performances, donor events, play readings, rehearsals, and company activities relevant to PTC and active and prospective portfolios.
Other duties as requested to help the Development department thrive.

Requirements:

Experience in Development, with a minimum of three to five years of professional work experience in nonprofit management, development, marketing, public relations, sales, or similar work experience.
Demonstrated track record of success in cultivating, soliciting, and closing significant philanthropic commitments.
Outstanding interpersonal and communication skills characterized by the ability to listen, speak, and write effectively.
Ability to:
- Manage confidential information with discretion and tact;
- Act with integrity, professionalism, and confidentiality;
- Work collegially and collaboratively in a team setting;
- Prioritize and independently follow through with details.
Administrative Skills:
- Excellent organizational skills;
- Computer literacy required: word processing, spreadsheets, Google Suite.
Required to work a flexible schedule, including evenings and weekends, as needed.
Ability and commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class, and immigration status.

Preferred but not required:

An interest in arts and culture in Philadelphia and an excitement about getting it funded.
Within previous development experience, a focus on individual giving (leadership annual giving or major gifts).
Experience working in Tessitura.

Compensation:

This is a salaried exempt position with a minimum annual salary of $80,000. Full-time employees have access to medical insurance (including vision) and dental insurance, currently fully covered by PTC. Employees may also upgrade their medical insurance plan at their own expense. PTC provides employees with the option to participate in a pre-tax 403(b) retirement plan. In addition to the paid company holidays, paid time off includes 10 vacation days, 4 personal days, and 7 sick days per fiscal year.

Work Schedule:

The typical work schedule for the Major Gifts Officer is Monday to Friday from 9 am to 5 pm. This role will require some schedule flexibility to accommodate donor meetings and events outside of these hours, as well as attendance at the occasional weekend or evening PTC event. PTC has a hybrid work schedule that combines remote and in-office work.

Start Date:

Ideally, no later than November 30, 2023

To Apply:

Please submit a cover letter and resume addressed to Nathan Schultz, Director of Development by email to employment@philatheatreco.org with the subject line: Major Gifts Officer.

About Philadelphia Theatre Company

Philadelphia Theatre Company is a vital civic institution dedicated to the creation of extraordinary theatrical experiences that reflect the essential issues and ideas of our time, and which foster connection, understanding, and transformation. We engage and strengthen our community through exceptional productions of new and contemporary plays and musicals, inspiring education programs, and mutually beneficial civic partnerships. We develop exciting new work that resonates both locally and nationally, and uphold a deep commitment to be a fully inclusive, welcoming home for the artists, audiences, and people of Philadelphia.

PTC is dedicated to fostering a welcoming and inclusive environment regardless of age, race, ability, ethnicity, gender, sexual orientation, religion, citizenship, or socioeconomic background.

We embrace diversity, ensure fairness, and promote a sense of belonging for artists, audiences, and employees, while striving to remove barriers that may prevent the people of Philadelphia from attending, engaging with, or participating in our programs.

Philadelphia Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, PTC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We strongly encourage applications from people of color and members of underrepresented groups. We are especially interested in applicants who embrace our stated core values: to be ambitious, joyful, and flexible, and act with integrity and care.

Philadelphia Theatre Company
MANAGING DIRECTOR
Reports to: Board of Directors
Posting date: 8/28/2023

Description

The Managing Director, together with the Co-Artistic Directors, serves as a high-level public face in the Philadelphia community as well as the national arts community to further enhance the Philadelphia Theatre Company’s mission. They also work with the Co-Artistic Directors to create a supportive and positive working environment for the staff and the artists.

The Co-Artistic Directors and the Managing Director are the theatre’s leadership team working in partnership and reporting directly to the Board of Directors. Together they create and execute top level institutional strategy focusing on the company’s financial health and stability while advancing its artistic and institutional growth.

The Managing Director directly supervises the Director of Marketing, the Director of Development, the General Manager, and the Rental Manager, and jointly with the Co-Artistic Directors supervises the Production Manager and the Director of Education. The Managing Director and respective senior staff members support several Board committees including Executive, Finance, Governance, Development, Gala, and other Ad Hoc committees established by the Board Chair.

The Managing Director provides leadership and direction to key company operations including finance and administration, marketing and communications, and development. They have principal oversight for the day-to-day operation of the company and are responsible for promoting a collaborative and open work environment and high performance standards.

The Managing Director shares responsibility with the Co-Artistic Directors and the Board for achieving the company’s institutional goals. They support the Co-Artistic Directors and the artistic and educational staff in accomplishing the company’s educational, community engagement, and artistic activities.

Duties and Responsibilities

Finance

Works closely with external bookkeepers to produce monthly financial statements and cash flow forecast, and reports these to the finance committee and Board; approves payroll weekly.
Collaborates with the Co-Artistic Directors, staff, Finance Committee and Board to develop and approve the company’s annual operating budget.
Oversees financial management and controls including the development, implementation, monitoring and reporting of annual operating budget and capital fund activities.
Works with Philadelphia Theatre Company’s Finance Committee and staff to maintain the company’s financial health and stability while advancing its growth.
Develops and implements strategies to achieve earned and contributed income goals as well as capital fund goals.
Final responsibility for audit, 990, monthly financials, and financial modeling to facilitate decision making in a fluid environment.

Development

Provides oversight of fundraising staff and activities.
Actively participates in all fundraising activities including donor cultivation, solicitation, and stewardship solicitation and site visits to key funders, special events planning, attending all public Philadelphia Theatre Company events.
Participates in and/or leads donor cultivation, solicitation, and stewardship for fundraising campaigns.

Marketing

Provides daily oversight of marketing, sales and front of house staff and activities.
Actively participates in all marketing, sales, communications and audience development, and audience services campaigns and tactics, including the approval of all strategies and institutional positioning.

Diversity, Equity, and Belonging

Upholds the company’s commitments to diversity, equity, and belonging with all internal and external relationships.
Ensures that these priorities are consistent with the company’s policies, procedures, and actions, and takes steps to rectify any inconsistencies.
Actively participates on the DEB committee with board members and all staff.

Human Resources

Conducts annual reviews for senior staff and supports senior staff in their supervisory departmental reviews.
In cooperation with Co-Artistic Directors, make final decisions regarding HR policies and their implementation, and bears ultimate responsibility for consistent adherence to policies.

Management and Operations

Works collaboratively and in partnership with the Co-Artistic Directors to ensure that the company will accomplish all of its institutional goals.
Collaborates with the Co-Artistic Directors in the hiring of senior level staff.
Provides management and oversight for Philadelphia Theatre Company’s day-to-day operations.
Leads union negotiations when applicable, sometimes in cooperation with counsel.
Negotiates material contracts with artists, vendors, partners, etc.
Manages compliance in all legal matters and manages any legal disputes, obtaining counsel whenever necessary.
Attends all Board and appropriate committee meetings. Works with Co-Artistic Directors and Board Chair to set agendas and facilitate the work of the Board.
Works with the Production Manager regarding the short- and long-term facilities management of the Suzanne Roberts Theatre.
Works with the Production Manager and the General Manager on maintaining positive relationships with unions, including the musicians’ and stagehands’ locals.

Strategy

In partnership with Co-Artistic Directors and the Board, implements and maintains current strategic plan, revising as needed, while continuing to revise future business models.
Collaborates with the Co-Artistic Directors and senior staff on short and long-term strategic planning for Philadelphia Theatre Company in general and on fundraising, audience development, finances, production and education, in particular.

Other

Takes on other duties as they present themselves.

Key Relationships

The Managing Director has a principal working relationship and partnership with the Co-Artistic Directors around all aspects of the company’s daily operations. The successful partnership between the Managing Director and the Co-Artistic Directors is based on the understanding that the Co-Artistic Directors are co-creators and active participants in the creation of top-level institutional strategy.
Supervises and works closely with the Directors of Marketing and Development, the General Manager, and the Rental Manager. Supervises the Directors of Production and Education on the financial and management aspects of their departments.
Reports to and works closely with the Board of Directors, in particular the Board Chair.
Cultivates relationships with producers with an eye toward future partnerships with PTC.
Represents PTC in the Philadelphia community as well as in the national theatre community.
Attends meetings, events, associations, and presentations in Philadelphia. Becomes involved with theatre, arts related, community, and statewide organizations, with an eye toward cultivating mutually beneficial relationships with community partners.
Serves on national theatre organizations’ Boards, committees, and/or grant panels such as League of Resident Theatres (LORT), Theatre Communications Group (TCG), and National Endowment for the Arts (NEA).

Requirements

The successful applicant will be willing to be local to Philadelphia or amenable to relocating, despite a mix of in-person and remote work
3 years arts administration experience in a management role
Business degree (undergraduate or graduate) or equivalent experience
A demonstrated commitment to diversity, equity, and belonging

Preferred but not required

Accounting and/or finance background
Management experience in a LORT regional theatre
Experience negotiating collective bargaining agreements with unions
Proven track record of fundraising, including soliciting and securing major gifts

Compensation

This is a salaried non-exempt position with a minimum annual salary of $110,000. Full-time employees have access to medical insurance (including vision) and dental insurance, currently fully covered by PTC. Employees may also upgrade their medical insurance plan at their own expense. PTC provides employees with the option to participate in a pre-tax 403(b) retirement plan. In addition to the paid company holidays, paid time off includes 10 vacation days, 4 personal days, and 7 sick days per fiscal year.

Work Schedule

This role requires availability for evenings and weekends as needed. PTC currently has a hybrid work schedule that combines remote and in-office work.

Start Date

On or around November 1, 2023

To Apply

Please submit a cover letter and resume by email to employment@philatheatreco.org with the subject line: Managing Director. Submissions will be accepted through September 8, 2023.

About Philadelphia Theatre Company

PTC is dedicated to fostering a welcoming and inclusive environment regardless of age, race, ability, ethnicity, gender, sexual orientation, religion, citizenship, or socioeconomic background. We embrace diversity, ensure fairness, and promote a sense of belonging for artists, audiences, and employees, while striving to remove barriers that may prevent the people of Philadelphia from attending, engaging with, or participating in our programs.

General Audition Information

Due to uncertain Covid conditions, this year Philadelphia Theatre Company will cast our season on a per show basis. Audition notices are typically posted on this website, on the Actors Equity Association website, on the Theatre Philadelphia website, and elsewhere. For more information and to ask questions, email casting@philatheatreco.org.

Until further notice, our productions will require all personnel to be vaccinated and will comply with all Equity rules regarding medical and religious exemptions.

Volunteers are essential to the efficient operation of Philadelphia Theatre Company, and we are grateful for your interest in joining our family.

Volunteer to usher and see shows for free! Philadelphia Theatre Company is calling all enthusiastic arts-lovers to usher at the beautiful Suzanne Roberts Theatre. Everyone is welcome – all you need is a positive attitude and willingness to provide a great experience to fellow theatregoers!

House Managers may assign ushers to greet and direct patrons, stuff and distribute programs, assist with seating, collect ticket stubs, and help with light upkeep after the performance.

Arrival time is one 1 hr. & 15 min. prior to curtain, and appropriate all-black dress is required. Parking is available at local parking garages, lots, and meters.

All volunteers are encouraged to invite friends to join them in ushering and are invited to watch the performance.

To express interest in joining our team, or for more information, please contact Haley Fluke through our web contact form

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