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The Philadelphia Theatre Company (PTC) is seeking a Management Assistant to join their staff on or around September 1, 2021 (date flexible).
This role will support the critical day-to-day general operations of the organization and report to PTC’s General Manager.
Duties and Responsibilities
Finance and General Management Support
• Work with Managing Director, General Manager, and outside bookkeeping service as an essential member of the finance team. Duties include: assist with data entry into QuickBooks, filing, taking deposits to the nearby bank, and other duties as assigned;
• Support General Manager with company management assistance including grocery store runs, arranging travel for artists, and other duties as assigned.
• Serve as the main point of contact for the administrative office, including vendor relationships and building management;
• Maintain the organization’s office supplies;
• Field incoming calls to the main administrative office phone line and sort mail;
• Welcome visitors when they arrive to the administrative office.
• At assigned performances/events, the Management Assistant will serve as a house manager. The house manager provides an excellent patron experience, supervises the volunteer ushers, and is in communication with the box office staff and stage manager;
• Completes and distributes house reports for each performance/event;
• Serves as a leader in any emergency situations at the theatre (fire, safety, etc.).
Board of Directors Support
• Maintain board contact list and board meeting schedules;
• Prep board meeting materials as requested by PTC senior staff.
• Commit to PTC’s policy and ongoing work of anti-racism. This includes participating in anti-racism training.
• At least one year of experience in an office environment;
• At least two years of theatre administration experience or a degree in arts management or non-profit management.
Skills and Abilities:
• Proficiency in basic Microsoft Office suite and Google suite;
• Experience in QuickBooks desired but not required;
• Clear and accurate written and verbal communication skills;
• Skilled at diplomatically and graciously handling a wide variety of personalities;
• Aptitude for offering a positive patron experience;
• Attentive to detail with the ability to manage multiple overlapping projects and have strong time management skills;
• Ability to handle confidential information.
Typical schedule is Monday through Friday, 9am-5pm or 10am-6pm, with some early mornings, evenings, and weekends as necessary. This position will have a mutually flexible schedule when the Management Assistant is house managing during the evenings and weekends. The Management Assistant will primarily work at the administrative office (215 S Broad Street, Suite 304), apart from house management duties, which will be performed at the Suzanne Roberts Theatre (480 S Broad Street).
This is a salaried non-exempt position with a minimum annual salary of $36,000. Full-time employees have access to medical insurance (including vision) and dental insurance, currently fully covered by PTC. Employees may also upgrade their medical insurance plan at their own expense. PTC provides employees with the option to participate in a pre-tax 403(b) retirement plan. In addition to the paid company holidays, paid time off includes 10 vacation days, 4 personal days, and 7 sicks days per fiscal year.
How To Apply
Please send a cover letter and resume to [email protected]reco.org with the subject line: Management Assistant. No phone calls or drop-in visits, please. References will be requested at a later stage in the hiring process.
About Philadelphia Theatre Company
Philadelphia Theatre Company (PTC) is a leading regional theatre company (LORT D) that produces, develops, and presents entertaining and imaginative contemporary theatre focused on the American experience. PTC balances its Philadelphia roots with a national point of view that combines a taste for adventure with a dedication to new American plays and musicals. Founded in 1974, PTC has presented 201 world and Philadelphia premieres. More than 50 percent of PTC’s world premieres have moved on to New York and other major cities, helping to earn Philadelphia a national reputation as a hub for new play development.
Philadelphia Theatre Company is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We are committed to equity, diversity, and inclusion in all areas of our work, including play selection, casting, marketing and public relations efforts, recruitment of staff and volunteers, and the composition of the Board of Directors. We are especially interested in applicants who embrace our stated core values: to be ambitious, joyful, and flexible, and act with integrity and care.
PTC accepts new scripts from unrepresented playwrights from May through September, when we are focused on reading, but we will accept a synopsis at any time. The synopsis will give us the opportunity to reach back out to you if we know that the project does not fit our mission.
The Terrence McNally Award submissions take place in the fall, and the 2021 winner will be announced April 30th, 2021. For more information, click HERE.
PLEASE NOTE THAT UNTIL WE GET MORE CLARITY ON WHEN PRODUCTIONS CAN BE PLANNED, AND DUE TO STAFF FURLOUGHS, YOU MAY SUBMIT SCRIPTS, BUT IN ALL HONESTY, IT WILL TAKE SOME TIME FOR US TO READ NEW SCRIPTS. WE THANK YOU IN ADVANCE FOR YOUR UNDERSTANDING, AND HOPE YOU ARE SAFE AND SOUND. SEE YOU ON THE OTHER SIDE!
Please direct inquiries to: [email protected]
No calls, please.
General Audition Information
Philadelphia Theatre Company casts both seasonally and on a per show basis. Auditions are usually held in the early spring in Philadelphia and New York, and we will the Greater Philadelphia auditions. Audition notices are posted on this website, on the AEA website, on the Theatre Alliance website, and elsewhere. Please be advised that this season we expect more ‘virtual’ auditions, and will accept video submissions in accordance with Actors’ Equity Association rules. More information will be posted shortly.
For breakdowns and for sides please watch this space.
If you’re not already on file or have updated information for our files, please send your headshot/resume (including Stage Managers) to:
Philadelphia Theatre Company
215 S. Broad Street, Suite 304
Philadelphia, PA 19107
This season especially, we prefer email submissions at [email protected]
Volunteers are essential to the efficient operation of Philadelphia Theatre Company, and we are grateful for your interest in joining our family.
Volunteer to usher and see shows for free! Philadelphia Theatre Company is calling all enthusiastic arts-lovers to usher at the beautiful Suzanne Roberts Theatre. Everyone is welcome – all you need is a positive attitude and willingness to provide a great experience to fellow theatregoers!
House Managers may assign ushers to greet and direct patrons, stuff and distribute programs, assist with seating, collect ticket stubs, and help with light upkeep after the performance.
Arrival time is one 1 hr. & 15 min. prior to curtain, and appropriate all-black dress is required. Parking is available at local parking garages, lots, and meters.
All volunteers are encouraged to invite friends to join them in ushering and are invited to watch the performance.
To express interest in joining our team, or for more information, please contact Allison Fifield at [email protected].